Please read the Terms and Conditions carefully before completing this form. By submitting this form, you acknowledge that you have read, understood, and agree to the Terms and Conditions set out below.
Disclaimer:
This Terms and Conditions template is provided for general informational purposes only. It is intended as a starting point for businesses to customise and adapt for their own use.
You (the user) are solely responsible for reviewing, editing, and ensuring that this document complies with all applicable local laws and accurately reflects your business’s operations and policies.
Delete the above statement once you have cloned this form.
Make sure you read the entire document & make all necessary changes.
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1.1. A booking is only confirmed once a deposit of [X]% of the total hire amount has been received.
1.2. The remaining balance must be paid no later than [X days] before the event date.
1.3. Payments can be made by [bank transfer / credit card / cash / other].
1.4. All prices are quoted in [Your Currency] and include or exclude VAT as stated on the invoice.
1.5. Late payments may result in cancellation of the booking at the discretion of [Your Business Name].
2.1. Cancellations made [X days] or more before the event date will receive a refund of the deposit, minus a [processing or administration fee of X]%.
2.2. Cancellations made within [X days] of the event date will result in the loss of deposit and/or full hire charge, at the discretion of [Your Business Name].
2.3. [Your Business Name] reserves the right to cancel bookings due to circumstances beyond our control, such as unsafe site conditions, equipment failure, or extreme weather. In such cases, a full refund or reschedule will be offered.
3.1. Delivery, setup, and collection are included or excluded in the quoted price (select as appropriate).
3.2. The customer must ensure clear and safe access to the event site at the agreed times.
3.3. [Your Business Name] will not be responsible for delays caused by access restrictions, poor ground conditions, or inaccurate site information.
3.4. Equipment must not be moved, altered, or dismantled by anyone other than authorised staff of [Your Business Name].
3.5. Any waiting time or additional site visits may incur extra charges.
4.1. All hired items remain the property of [Your Business Name] at all times.
4.2. The customer is responsible for ensuring all hired items are used safely, appropriately, and for their intended purpose only.
4.3. Equipment must be protected from adverse weather, theft, and damage.
4.4. No adhesive, nails, screws, or decorations may be applied to equipment without prior permission.
4.5. The customer shall be liable for the cost of repair or replacement of any damaged or missing equipment.
5.1. [Your Business Name] holds public liability insurance up to [amount, e.g. £5 million].
5.2. The customer is responsible for obtaining any event insurance, licences, or permits required for the hire.
5.3. [Your Business Name] will not be liable for:
6.1. All equipment supplied by [Your Business Name] meets relevant safety standards at the time of hire.
6.2. The customer must follow all safety guidance provided by [Your Business Name].
6.3. [Your Business Name] reserves the right to refuse installation or use of equipment if the conditions are deemed unsafe or unsuitable.
6.4. The customer agrees to provide access to electrical points, power supplies, or other facilities as required for the hire.
7.1. The customer must ensure the event site is accessible, safe, and suitable for the hired equipment.
7.2. The customer (or a designated representative) must be present during delivery, setup, and collection.
7.3. The customer agrees not to sub-hire or lend any equipment to third parties.
7.4. The customer must notify [Your Business Name] immediately of any damage, loss, or malfunction.
8.1. Equipment must be ready for collection at the agreed time.
8.2. Additional charges may apply for delays, cleaning, or site clearance.
8.3. If items are not available for collection as agreed, [Your Business Name] reserves the right to charge for additional hire days.
9.1. [Your Business Name] shall not be liable for any failure or delay in performance due to events beyond its reasonable control, including (but not limited to) natural disasters, strikes, accidents, or governmental restrictions.
9.2. In such cases, [Your Business Name] will make reasonable efforts to reschedule or provide an alternative arrangement.
10.1. These terms are governed by the laws of [England and Wales / Scotland / Northern Ireland – select as appropriate].
10.2. Any disputes will be subject to the exclusive jurisdiction of the courts in [Your Jurisdiction].
By proceeding with a booking or signing any related agreement, the customer confirms they have read, understood, and agree to these Terms and Conditions.
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