Please read the Terms and Conditions carefully before completing this form. By submitting this form, you acknowledge that you have read, understood, and agree to the Terms and Conditions set out below.
Disclaimer:
This Terms and Conditions template is provided for general informational purposes only. It is intended as a starting point for businesses to customise and adapt for their own use.
You (the user) are solely responsible for reviewing, editing, and ensuring that this document complies with all applicable local laws and accurately reflects your business’s operations and policies.
Delete the above statement once you have cloned this form.
Make sure you read the entire document & make all necessary changes.
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1.1. A booking is confirmed upon receipt of a non-refundable deposit of [X]% of the agreed service fee.
1.2. The remaining balance must be paid no later than [X days] prior to the event date unless otherwise agreed in writing.
1.3. Payments can be made by [bank transfer / credit card / cash / other].
1.4. All prices are quoted in [Your Currency] and include or exclude VAT as stated.
1.5. Quotations remain valid for [X days] from the issue date.
1.6. Failure to make payment by the due date may result in cancellation of services.
2.1. [Your Business Name] agrees to provide planning and coordination services as outlined in the proposal or service agreement.
2.2. The customer acknowledges that the level of service may vary depending on the selected package (e.g. full planning, partial planning, or on-the-day coordination).
2.3. Any additional services requested outside the agreed scope will incur extra charges.
2.4. [Your Business Name] reserves the right to subcontract specialist services (e.g. lighting, entertainment, floristry) to trusted suppliers when necessary.
3.1. Cancellations must be made in writing (email is acceptable).
3.2. If cancellation occurs [X days] or more before the event, only the deposit will be retained.
3.3. Cancellations made within [X days] of the event will require full payment of all fees due.
3.4. In the unlikely event that [Your Business Name] must cancel due to illness, emergency, or force majeure, reasonable efforts will be made to find a suitable replacement planner or refund fees proportionally.
4.1. The client must provide accurate and timely information necessary for the successful planning of the event.
4.2. The client is responsible for securing required licences, permissions, and venue approvals unless otherwise agreed.
4.3. The client agrees to make decisions promptly and to maintain regular communication with [Your Business Name].
4.4. [Your Business Name] cannot be held responsible for delays, errors, or issues resulting from withheld or inaccurate information.
5.1. [Your Business Name] may recommend suppliers and venues in good faith but accepts no responsibility for their performance or products.
5.2. Contracts with external suppliers are made directly between the client and the supplier unless otherwise stated in writing.
5.3. [Your Business Name] will assist with coordination and scheduling but is not financially liable for any supplier failure, delay, or breach of contract.
6.1. Any major changes to the event scope, guest numbers, or design after agreement may affect pricing and timelines.
6.2. [Your Business Name] will provide revised quotes for approval where applicable.
6.3. Additional labour, travel, or material costs arising from changes will be charged to the client.
6.4. [Your Business Name] reserves the right to use professional judgment in the event of last-minute logistical issues or emergencies.
7.1. [Your Business Name] holds public liability insurance up to [£X].
7.2. The client is advised to obtain event insurance covering cancellations, supplier issues, and public liability.
7.3. [Your Business Name] will not be liable for:
8.1. All design concepts, mood boards, schedules, and documents produced remain the intellectual property of [Your Business Name].
8.2. [Your Business Name] reserves the right to photograph and promote aspects of the event for marketing purposes unless the client requests otherwise in writing.
8.3. The client must obtain consent from guests or participants if required by law before photographs are shared.
[Your Business Name] shall not be liable for failure or delay in performance due to events beyond its reasonable control, including illness, weather, accidents, strikes, natural disasters, or restrictions imposed by authorities. Reasonable efforts will be made to reschedule or adapt services accordingly.
These Terms and Conditions are governed by the laws of [England and Wales / Scotland / Northern Ireland]. Any disputes shall be subject to the exclusive jurisdiction of the courts in [Your Jurisdiction].
1.1. A booking is confirmed upon receipt of a non-refundable deposit of [X]% of the agreed service fee.
1.2. The remaining balance must be paid no later than [X days] prior to the event date unless otherwise agreed in writing.
1.3. Payments can be made by [bank transfer / credit card / cash / other].
1.4. All prices are quoted in [Your Currency] and include or exclude VAT as stated.
1.5. Quotations remain valid for [X days] from the issue date.
1.6. Failure to make payment by the due date may result in cancellation of services.
2.1. [Your Business Name] agrees to provide planning and coordination services as outlined in the proposal or service agreement.
2.2. The customer acknowledges that the level of service may vary depending on the selected package (e.g. full planning, partial planning, or on-the-day coordination).
2.3. Any additional services requested outside the agreed scope will incur extra charges.
2.4. [Your Business Name] reserves the right to subcontract specialist services (e.g. lighting, entertainment, floristry) to trusted suppliers when necessary.
3.1. Cancellations must be made in writing (email is acceptable).
3.2. If cancellation occurs [X days] or more before the event, only the deposit will be retained.
3.3. Cancellations made within [X days] of the event will require full payment of all fees due.
3.4. In the unlikely event that [Your Business Name] must cancel due to illness, emergency, or force majeure, reasonable efforts will be made to find a suitable replacement planner or refund fees proportionally.
4.1. The client must provide accurate and timely information necessary for the successful planning of the event.
4.2. The client is responsible for securing required licences, permissions, and venue approvals unless otherwise agreed.
4.3. The client agrees to make decisions promptly and to maintain regular communication with [Your Business Name].
4.4. [Your Business Name] cannot be held responsible for delays, errors, or issues resulting from withheld or inaccurate information.
5.1. [Your Business Name] may recommend suppliers and venues in good faith but accepts no responsibility for their performance or products.
5.2. Contracts with external suppliers are made directly between the client and the supplier unless otherwise stated in writing.
5.3. [Your Business Name] will assist with coordination and scheduling but is not financially liable for any supplier failure, delay, or breach of contract.
6.1. Any major changes to the event scope, guest numbers, or design after agreement may affect pricing and timelines.
6.2. [Your Business Name] will provide revised quotes for approval where applicable.
6.3. Additional labour, travel, or material costs arising from changes will be charged to the client.
6.4. [Your Business Name] reserves the right to use professional judgment in the event of last-minute logistical issues or emergencies.
7.1. [Your Business Name] holds public liability insurance up to [£X].
7.2. The client is advised to obtain event insurance covering cancellations, supplier issues, and public liability.
7.3. [Your Business Name] will not be liable for:
8.1. All design concepts, mood boards, schedules, and documents produced remain the intellectual property of [Your Business Name].
8.2. [Your Business Name] reserves the right to photograph and promote aspects of the event for marketing purposes unless the client requests otherwise in writing.
8.3. The client must obtain consent from guests or participants if required by law before photographs are shared.
[Your Business Name] shall not be liable for failure or delay in performance due to events beyond its reasonable control, including illness, weather, accidents, strikes, natural disasters, or restrictions imposed by authorities. Reasonable efforts will be made to reschedule or adapt services accordingly.
These Terms and Conditions are governed by the laws of [England and Wales / Scotland / Northern Ireland]. Any disputes shall be subject to the exclusive jurisdiction of the courts in [Your Jurisdiction].
Disclaimer:
This Terms and Conditions template is provided for general informational purposes only. It is intended as a starting point for businesses to customise and adapt for their own use.
You (the user) are solely responsible for reviewing, editing, and ensuring that this document complies with all applicable local laws and accurately reflects your business’s operations and policies.
Delete the above statement once you have cloned this form.
Make sure you read the entire document & make all necessary changes.
-----
1.1. A booking is confirmed upon receipt of a non-refundable deposit of [X]% of the agreed service fee.
1.2. The remaining balance must be paid no later than [X days] prior to the event date unless otherwise agreed in writing.
1.3. Payments can be made by [bank transfer / credit card / cash / other].
1.4. All prices are quoted in [Your Currency] and include or exclude VAT as stated.
1.5. Quotations remain valid for [X days] from the issue date.
1.6. Failure to make payment by the due date may result in cancellation of services.
2.1. [Your Business Name] agrees to provide planning and coordination services as outlined in the proposal or service agreement.
2.2. The customer acknowledges that the level of service may vary depending on the selected package (e.g. full planning, partial planning, or on-the-day coordination).
2.3. Any additional services requested outside the agreed scope will incur extra charges.
2.4. [Your Business Name] reserves the right to subcontract specialist services (e.g. lighting, entertainment, floristry) to trusted suppliers when necessary.
3.1. Cancellations must be made in writing (email is acceptable).
3.2. If cancellation occurs [X days] or more before the event, only the deposit will be retained.
3.3. Cancellations made within [X days] of the event will require full payment of all fees due.
3.4. In the unlikely event that [Your Business Name] must cancel due to illness, emergency, or force majeure, reasonable efforts will be made to find a suitable replacement planner or refund fees proportionally.
4.1. The client must provide accurate and timely information necessary for the successful planning of the event.
4.2. The client is responsible for securing required licences, permissions, and venue approvals unless otherwise agreed.
4.3. The client agrees to make decisions promptly and to maintain regular communication with [Your Business Name].
4.4. [Your Business Name] cannot be held responsible for delays, errors, or issues resulting from withheld or inaccurate information.
5.1. [Your Business Name] may recommend suppliers and venues in good faith but accepts no responsibility for their performance or products.
5.2. Contracts with external suppliers are made directly between the client and the supplier unless otherwise stated in writing.
5.3. [Your Business Name] will assist with coordination and scheduling but is not financially liable for any supplier failure, delay, or breach of contract.
6.1. Any major changes to the event scope, guest numbers, or design after agreement may affect pricing and timelines.
6.2. [Your Business Name] will provide revised quotes for approval where applicable.
6.3. Additional labour, travel, or material costs arising from changes will be charged to the client.
6.4. [Your Business Name] reserves the right to use professional judgment in the event of last-minute logistical issues or emergencies.
7.1. [Your Business Name] holds public liability insurance up to [£X].
7.2. The client is advised to obtain event insurance covering cancellations, supplier issues, and public liability.
7.3. [Your Business Name] will not be liable for:
8.1. All design concepts, mood boards, schedules, and documents produced remain the intellectual property of [Your Business Name].
8.2. [Your Business Name] reserves the right to photograph and promote aspects of the event for marketing purposes unless the client requests otherwise in writing.
8.3. The client must obtain consent from guests or participants if required by law before photographs are shared.
[Your Business Name] shall not be liable for failure or delay in performance due to events beyond its reasonable control, including illness, weather, accidents, strikes, natural disasters, or restrictions imposed by authorities. Reasonable efforts will be made to reschedule or adapt services accordingly.
These Terms and Conditions are governed by the laws of [England and Wales / Scotland / Northern Ireland]. Any disputes shall be subject to the exclusive jurisdiction of the courts in [Your Jurisdiction].
1.1. A booking is confirmed upon receipt of a non-refundable deposit of [X]% of the agreed service fee.
1.2. The remaining balance must be paid no later than [X days] prior to the event date unless otherwise agreed in writing.
1.3. Payments can be made by [bank transfer / credit card / cash / other].
1.4. All prices are quoted in [Your Currency] and include or exclude VAT as stated.
1.5. Quotations remain valid for [X days] from the issue date.
1.6. Failure to make payment by the due date may result in cancellation of services.
2.1. [Your Business Name] agrees to provide planning and coordination services as outlined in the proposal or service agreement.
2.2. The customer acknowledges that the level of service may vary depending on the selected package (e.g. full planning, partial planning, or on-the-day coordination).
2.3. Any additional services requested outside the agreed scope will incur extra charges.
2.4. [Your Business Name] reserves the right to subcontract specialist services (e.g. lighting, entertainment, floristry) to trusted suppliers when necessary.
3.1. Cancellations must be made in writing (email is acceptable).
3.2. If cancellation occurs [X days] or more before the event, only the deposit will be retained.
3.3. Cancellations made within [X days] of the event will require full payment of all fees due.
3.4. In the unlikely event that [Your Business Name] must cancel due to illness, emergency, or force majeure, reasonable efforts will be made to find a suitable replacement planner or refund fees proportionally.
4.1. The client must provide accurate and timely information necessary for the successful planning of the event.
4.2. The client is responsible for securing required licences, permissions, and venue approvals unless otherwise agreed.
4.3. The client agrees to make decisions promptly and to maintain regular communication with [Your Business Name].
4.4. [Your Business Name] cannot be held responsible for delays, errors, or issues resulting from withheld or inaccurate information.
5.1. [Your Business Name] may recommend suppliers and venues in good faith but accepts no responsibility for their performance or products.
5.2. Contracts with external suppliers are made directly between the client and the supplier unless otherwise stated in writing.
5.3. [Your Business Name] will assist with coordination and scheduling but is not financially liable for any supplier failure, delay, or breach of contract.
6.1. Any major changes to the event scope, guest numbers, or design after agreement may affect pricing and timelines.
6.2. [Your Business Name] will provide revised quotes for approval where applicable.
6.3. Additional labour, travel, or material costs arising from changes will be charged to the client.
6.4. [Your Business Name] reserves the right to use professional judgment in the event of last-minute logistical issues or emergencies.
7.1. [Your Business Name] holds public liability insurance up to [£X].
7.2. The client is advised to obtain event insurance covering cancellations, supplier issues, and public liability.
7.3. [Your Business Name] will not be liable for:
8.1. All design concepts, mood boards, schedules, and documents produced remain the intellectual property of [Your Business Name].
8.2. [Your Business Name] reserves the right to photograph and promote aspects of the event for marketing purposes unless the client requests otherwise in writing.
8.3. The client must obtain consent from guests or participants if required by law before photographs are shared.
[Your Business Name] shall not be liable for failure or delay in performance due to events beyond its reasonable control, including illness, weather, accidents, strikes, natural disasters, or restrictions imposed by authorities. Reasonable efforts will be made to reschedule or adapt services accordingly.
These Terms and Conditions are governed by the laws of [England and Wales / Scotland / Northern Ireland]. Any disputes shall be subject to the exclusive jurisdiction of the courts in [Your Jurisdiction].
By proceeding with a booking or signing any related agreement, the client confirms they have read, understood, and agree to these Terms and Conditions.
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